We are Guild Freelancing Limited, company number 10439306, whose registered office is at 79 College Road, Harrow, Middlesex, United Kingdom, HA1 1BD.

This website uses cookies so that we can provide you with the best user experience possible. Cookie information is stored in your browser and performs functions such as recognising you when you return to our website and helping our team to understand which sections of the website you find most interesting and useful.

We are committed to ensuring that personal data is kept private and secure and only used in accordance with our data protection policy.

This privacy notice summarises how we gather, use, disclose, store and dispose of personal information.

We may amend this notice by updating this page from time to time.

You can contact us by phone or by using the Contact Us tab on this website.

Why We Collect Data

Like any business, we need to collect some data in order to provide our services, in particular to ensure compliance with tax and employment laws. 

We may also need to collect data to allow us to respond to questions you have, to protect our business and yours, to defend a legal claim, or as part of a contractual or legal obligation or legitimate interest.

With your permission, we may also like to use your data to send you updates from time to time, such as our newsletter or invites to seminars.  You can ask us to stop this kind of contact at any time.

Using This Website

This website uses cookies to store information within your web browser.  You can find more information about cookies and set your cookies preferences via our cookies policy, which you can find here

We may make use of web analytics tools such as Google Analytics, which can track basic pageviews and data such as:

• The number of visitors to the site
• Session statistics such as how long individual users spend on the site or any given page
• The approximate geolocation of users
• Browser and device information, such as the type of device you use and its browser type

This may depend on your browser or device settings and will depend on your cookies settings for this website.

You can change your cookies settings on this website at any time.

Third Party Cookies

We may embed videos and other media, as well as links to third party websites and/or social media platforms on this website.  These sites will have their own cookies and policies, which are outside of our control.  We recommend that you check these sites for information about their own cookies, policies and how to manage them.

Data We Collect

Again, we may also track some limited data, including traffic and analytics if you visit this site (see above), subject to the cookies settings.

Generally, we aim to collect only the data that we need to fulfil our contractual and legal obligations, and potentially any legitimate interest where one has been identified.  We collect data in respect of clients, advisers, suppliers, employees and sole traders. 

The data we collect may include your, name, contact and other basic details, copies of forms and other documents you send us, emails or letters you send to us and data within them and other information that may be necessary for statutory reports.

How We Secure Data

We have technical and organisational measures in place to keep data as secure as we can. We are continually monitoring and upgrading our systems.

How Long We Keep Data

By law, different kinds of data have to be kept for different periods of time. We aim to keep only the data we need, and only for as long as we need to in order to safeguard our clients, ourselves and you.

Who We Share Data With

We share limited data with third parties, including government organisations, in circumstances where we’re contractually or legally bound to do so, or where we have identified a legitimate interest in doing so and where it is necessary to share data to perform the specific task.  This may include sharing data with the police or tax authorities where, for example, where we suspect fraud.

Alternatively, where we are processing information based on consent, where we have the consent to share information.

If You Register With Us

If you register with us, you will receive an additional privacy notice.

Your Data Rights

The General Data Protection Regulation (GDPR) confirms your legal rights.  Detailed information about these rights can easily be found online.

As a data subject, you have the right to ask us to:

• Give you access to the data we hold about you
• Give you your data in a standard format, such as a PDF file
• Correct data that is inaccurate, incomplete or out of date
• Delete your data where it is possible for us to do so
• Restrict or stop processing your data
• Stop sending you marketing materials

You also have the right to object to data processing.

We will always try to accommodate your requests as best we can, but it may not always be possible. For example, the law may require us to use or keep some data for some purposes.  In these situations, we will try to give you a clear explanation.

Complaints

If you have a complaint about how we’ve handled your data, or anything you’ve asked us to do in respect of it, please call or write to us. You can easily do so using by calling us on 020 8515 6585.

If you are still unsatisfied, you also have the right to direct complaints to the UK Information Commissioner’s Office.